Saudi Aramco Privacy Notice – F1 Fan Event Exhibit (Future Fuels)

Last update: October 2023

The Saudi Arabian Oil Company (Aramco) in the Kingdom of Saudi Arabia follows strict corporate guidelines to protect the personal data of its event attendees to ensure compliance with local data protection regulations, such as the Saudi Arabian Personal Data Protection Law (PDPL) and Implementing Regulations, the General Data Protection Regulation (GDPR) and the UK General Data Protection Regulation (UK GDPR).

We ask you to take a moment to review this Notice. In this Notice, Aramco informs you of the nature of the personal data collected and held in its files and the purposes of the processing.

1. The Purposes for Processing Your Data

1. The personal information that you provide Aramco is only kept and processed in connection with attendance at events and fan experiences at Formula One races, circuits and events (an Exhibit), together with relevant communications related to such events and any relevant marketing communications (including newsletters, invites to future events and other marketing materials). Purposes for collecting personal data are :

1. Enabling individuals to participate in events and Exhibits and to activate such participation in any Exhibit;
2. Identifying and selecting individuals to be considered for future event invitations;
3. Identifying and/or verifying participant information through submitted and publicly available information;
4. Access to your device and device information (e.g. the settings of the device you use to access the Exhibit);
5. Providing assistance if required for the purpose of attending the event;
6. Improving the relevance of event planning through targeted communications;
7. Photographs and video recordings to be used in publicity materials for both internal and external use both online and in print (i.e. social media, websites, printed publications);
8. Distributing communications:

1. About events and other relevant Exhibits or marketing information relevant to event or Exhibit attendees;
2. Digital and printed publications created by Aramco and/or its affiliates;
3. By event partners or media outlets such as newspapers who may also be in attendance at events or the Exhibits. However, should an event partner collect personal information during an Aramco event they do so in accordance with their own privacy policies.

2. We will process your personal data on the basis of one or more of the following legal grounds (to the extent applicable): (1) where you provide your consent; (2) where required by law; (3) where we have a legitimate interest to process your personal data that is not outweighed by your interests (our legitimate interests are identified above);
3. The personal data that you provide will not be subject to decisions that will have a significant impact on you based solely on automated decision-making, unless we have a lawful basis for doing so and we have notified you.

2. Photography and Videography

Aramco may be taking photographs and videography (Images) at the event. If you do not wish to have your Images taken please contact: activation@aramco.com.

3. Personal Data Stored by Aramco

For the purposes referred to above and in accordance with applicable law, we may collect, use, store and transfer different kinds of personal data about you and the information kept in Aramco's electronic system and physical files could include the following categories of personal data of event attendees:

1. Contact names;
2. Contact information (including addresses, phone and contact numbers, email addresses);
3. Age (to ensure18 years and older), nationality, country of residence;
4. Images taken at the events, CCTV footage and other information obtained through electronic means or from publically available sources;
5. Other information needed or permitted under applicable law.

4. Your Rights

1. Under applicable law, you have rights regarding your personal data. Depending on the country in which the event takes place, you may have the right to:

1. Be informed of the collection of your personal data;
2. Access your personal data;
3. Obtain copies of your personal data;
4. Request rectification or rectify your personal data (and to or update some of your personal data);
5. Request the deletion or destruction of your personal data (that is no longer needed or necessary in relation to the purposes for which it was collected or processed);
6. Consent to the processing of your personal data;
7. Restrict the processing of your personal data;
8. Object to the processing of your personal data;
9. Portability of your personal data;
10. Withdraw your consent to the processing of your personal data (where we are relying on it to process your personal data).

2. To assert any of the above listed rights to your data please contact Aramco in writing at the address provided below:

Attn: - Communication Strategy Department

North Admin Bld. 175 Rm. 1020-D1

Dhahran

Email: activation@aramco.com

3. You also have the right to lodge a complaint with the supervisory authority. The applicable supervisory authority for the relevant country or territory where your personal data has been collected is set out at Appendix 1 below.

5. Handling of Your Personal Data

1. Please note that Aramco has limited access to the personal data. Only individuals within Aramco and its affiliates and service providers, which need to have access for the purposes above (to carry out their own function related to the Exhibits, events or marketing activities), will have access. Aramco sometimes needs to share the personal data to carry out the events or communications (including with other Aramco companies). For example, we work with service providers to carry out certain processing activities on our behalf (where such parties have the necessary protections in place to comply with applicable data protection law), such as with respect to managing relevant databases and data-centres. In order to safeguard your data, Aramco has agreements in place with the aforementioned service providers that have access to the data.
2. All affiliate personnel who have access to your personal data operate under strict corporate guidelines to ensure the protection of the data and compliance with local data security regulations.
3. We will not sell your personal data to third parties.

6. International Transfers

1. Depending on the location of the Exhibits or events and publicity and marketing on social media and websites, personal data may be visible outside the country or territory in which the Exhibits or events are located and where such personal data has been collected, where the data protection laws might not be as comprehensive as those in your country. Your data may be transferred to, and stored and available, countries and territories outside the country or territory in which the Exhibits or events are located and where such personal data has been collected (including in Saudi Arabia) and/or shared with and processed by Aramco and its affiliates and service providers outside of the country or territory in which such personal data has been collected. In order to transfer the personal data in compliance with applicable laws, Aramco has data transfer agreements in place with its affiliates and with Aramco.
2. Where your information is transferred outside of the country or territory in which such information has been collected, we will put in place appropriate international transfer mechanisms to ensure your data is protected to the same standard when transferred abroad, for example, where your information is transferred outside of the EU or UK:

1. transferring information to an international organisation, third country or territory covered by 'adequacy regulations';
2. entering into contractual protections (such as the Standard Contractual Clauses approved by the European Commission or UK International Data Transfer Agreement or Addendum published by the UK ICO).

3. You can request a copy of any documentation showing the adequate safeguards that we have implemented by contacting usat the following e-mail address: activation@aramco.com.

7. Retention

1. We may keep your personal data on file for a period of five years from the date of collection, in case there are additional events or exhibits to which Aramco would like to extend invitations or other marketing or other information which may be relevant to you. Otherwise, we will only retain your personal data only for as long as necessary, following which we will securely destroy it in accordance with our internal policies or anonymise it.
2. To determine the appropriate retention period for personal data, we consider:

1. the amount, nature and sensitivity of the personal data;
2. the potential risk of harm from unauthorised use or disclosure of the personal data;
3. the purposes for which we process the personal data and whether we can achieve those purposes through other means; and
4. any retention period that may be required by law and/or to protect Aramco’s legal interests.

3. You can at all times request to be removed from our files and may request earlier deletion by contacting us in writing at the address below:

Attn: - Communication Strategy Department

North Admin Bld. 175 Rm. 1020-D1

Dhahran

Email: activation@aramco.com

8. Notice specific to US event / residents

If you who are habitually resident in the United States, the following terms set out in this section 8 apply:

1. Children’s Privacy

We do not knowingly collect any personal information from children under the age of 13 without parental consent, unless permitted by law. If we learn that a child under the age of 13 has provided us with personal information, we will delete it in accordance with applicable law.

2. California residents

This section 8.3 applies solely to individuals who reside in the State of California ("consumers" or "you"). We adopt this section to comply with the California Consumer Privacy Act of 2018, as amended (CCPA) and other California privacy laws. In the event of any inconsistencies between the provisions detailed in this section 8.2 and the rest of this Privacy Notice, the provisions detailed in this section 8.2 shall prevail. Any terms defined in the CCPA have the same meaning when used in this section. The term “personal data” means information that identifies, relates to, describes, references, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer, household, or device, or would otherwise qualify as “personal information” or “personal data” under US Privacy Laws.

4. "Shine the Light" law

Under California Civil Code Section 1798.83 (the Shine the Lightlaw), California residents are entitled once per calendar year to request and receive information about a business’ disclosure of certain categories of personal information to other companies for direct marketing purposes. If applicable, this information would include the categories of personal information and the names and addresses of those businesses with which we shared personal information for the immediately prior calendar year (e.g., requests made in 2024 will receive information regarding 2023 sharing activities). If you are a California resident and a user of our site, you can request a copy of this information by sending an email to webmaster2@aramco.com.

5. Purposes for Processing Personal Information

Under the CCPA, we collect your personal information for the business purposes described in section 1 of this Privacy Notice. The CCPA defines a "business purpose" as the use of personal information for the business's operational purposes, or other notified purposes, or the service provider's or contractor's operational purposes, as defined by regulations that the California Privacy Protection Agency (CPPA) may adopt, provided the use of personal information is reasonably necessary and proportionate to achieve the purpose for which the personal information was collected or processed, or another operational purpose that is compatible with the context in which the personal information was collected. The following activities are considered "business purposes" under the CCPA: auditing related to a current interaction with the consumer and concurrent transactions, and auditing compliance with laws and other standards; detecting security incidents, protecting against malicious, deceptive, fraudulent, or illegal activity, and prosecuting those responsible for that activity; performing services on behalf of the business, including maintaining or servicing accounts, providing customer service, verifying customer information; repairing errors that impair existing intended functionality; Internal research for technological development; verifying or maintaining the quality or safety of, and improving, upgrading, or enhancing, a service or device that is owned, manufactured by, manufactured for, or controlled by the company.

We will retain your personal data as long as we have a relationship with you. Following the end of the relationship, we shall retain your personal data for a period of five (5) years or such longer period as required by applicable law and/or to protect our legal interests. We won't keep any personal data for longer than is strictly necessary, and when we no longer need the personal data, we will securely destroy it in accordance with our internal policies.

6. Third Party Sharing

The categories of third parties with whom we may share your personal data are listed in section 5 of this Privacy Notice, above.

7. Your California Rights and Choices

The CCPA provides consumers with specific rights regarding their personal data. This section describes your CCPA rights and explains how to exercise those rights.

You have the right to request that we correct any of your personal information if it's inaccurate or dated.

8. Access to Specific Information and Data Portability Rights

You have the right to request that we disclose certain information to you about our collection and use of your personal data over the past 12 months. Once we receive and confirm your verifiable consumer request, we will disclose to you:

• The categories of personal data we collected about you.
• The categories of sources for the personal data we collected about you.
• Our business or commercial purpose for collecting or selling that personal data.
• The categories of third parties with whom we share that personal data. The specific pieces of personal data we collected about you (also called a data portability request).
• If we disclosed your personal data for a business purpose, two separate lists disclosing:

• sales, identifying the personal data categories that each category of recipient purchased; and
• disclosures for a business purpose, identifying the personal data categories that each category of recipient obtained.

1. Deletion Request Rights

You have the right to request that we delete any of your personal data that we collected from you and retained, subject to certain exceptions. Once we receive and confirm your verifiable consumer request, we will delete (and direct our service providers to delete) your personal data from our records, unless an exception applies.

We may deny your deletion request if retaining the information is necessary for us or our service providers to:

• Complete the transaction for which we collected the personal data, provide a good or service that you requested, take actions reasonably anticipated within the context of our ongoing business relationship with you, or otherwise perform our contract with you.

• Detect security incidents, protect against malicious, deceptive, fraudulent, or illegal activity, or prosecute those responsible for such activities.
• Debug products to identify and repair errors that impair existing intended functionality.
• Exercise free speech, ensure the right of another consumer to exercise their free speech rights, or exercise another right provided for by law.
• Comply with the California Electronic Communications Privacy Act (Cal. Penal Code § 1546 seq.).
• Engage in public or peer-reviewed scientific, historical, or statistical research in the public interest that adheres to all other applicable ethics and privacy laws, when the information's deletion may likely render impossible or seriously impair the research's achievement, if you previously provided informed consent.
• Enable solely internal uses that are reasonably aligned with consumer expectations based on your relationship with us.
• Comply with a legal obligation.
• Make other internal and lawful uses of that information that are compatible with the context in which you provided it.

2. Exercising Access, Data Portability, and Deletion Rights

To exercise the access, data portability, and deletion rights described above, please submit a verifiable consumer request to us by:

• Emailing us at the email provided at section 4 of this Privacy Notice with the subject line of "CCPA Request"

Only you or a person registered with the California Secretary of State that you authorize to act on your behalf may make a verifiable consumer request related to your personal data. You may also make a verifiable consumer request on behalf of your minor child.

You may only make a verifiable consumer request for access or data portability twice within a 12-month period. The verifiable consumer request must:

• Provide sufficient information that allows us to reasonably verify you are the person about whom we collected personal data or an authorized representative.
• Describe your request with sufficient detail that allows us to properly understand, evaluate, and respond to it.

We cannot respond to your request or provide you with personal data if we cannot verify your identity or authority to make the request and confirm the personal data relates to you. Making a verifiable consumer request does not require you to create an account with us. We will only use personal data provided in a verifiable consumer request to verify the requestor's identity or authority to make the request.

3. Response Timing and Format

We endeavour to respond to a verifiable consumer request within 45 days of its receipt. If we require more time (up to 90 days), we will inform you of the reason and extension period in writing. If you have an account with us, we will deliver our written response to that account. If you do not have an account with us, we will deliver our written response by mail or electronically, at your option. Any disclosures we provide will only cover the 12-month period preceding the verifiable consumer request's receipt. The response we provide will also explain the reasons we cannot comply with a request, if applicable. For data portability requests, we will select a format to provide your personal data that is readily usable and should allow you to transmit the information from one entity to another entity without hindrance.

We do not charge a fee to process or respond to your verifiable consumer request unless it is excessive, repetitive, or manifestly unfounded. If we determine that the request warrants a fee, we will tell you why we made that decision and provide you with a cost estimate before completing your request.

4. Non-Discrimination

We will not discriminate against you for exercising any of your CCPA rights. Unless permitted by the CCPA, we will not:

• Deny you goods or services.
• Charge you different prices or rates for goods or services, including through granting discounts or other benefits, or imposing penalties.
• Provide you a different level or quality of goods or services.
• Suggest that you may receive a different price or rate for goods or services or a different level or quality of goods or services.

1. Changes to Our CCPA Privacy Notice

We reserve the right to amend our Privacy Notice at our discretion and at any time, and will notify you as set forth in this Privacy Notice.

2. Contact Information

If you have any questions or comments about this Privacy Notice, the ways in which we collect and use your personal data, your choices and rights regarding such use, or wish to exercise your rights under California law, please do not hesitate to contact us at the details provided at section 4 of this Privacy Notice.

Appendix 1 – Applicable Supervisory Authorities

1. Bahrain: Personal Data Protection Authority / Bahrain’s Ministry of Justice

1. Email: dp-team@moj.gov.bh
2. Website: http://www.pdp.gov.bh

2. Australia: Office of the Australian Information Commissioner

1. GPO Box 5288, Sydney NSW 2001
2. Tel. 1300 363 992
3. Email: foi@oaic.gov.au
4. Website: https://www.oaic.gov.au

Azerbaijan: Commissioner for Human Rights (Ombudsman) of the Republic of Azerbaijan

5. https://ombudsman.az/en/

3. USA: US Federal Trade Commission (FTC)

1. 600 Pennsylvania Avenue, NW, Washington, DC 20580
2. Tel: +202 326-2222
3. Website: https://www.ftc.gov
4. or, with respect to California residents:
5. Public Inquiry Unit
6. Office of the Attorney General for the State of California
7. P.O. Box 944255
8. Sacramento, CA 94244-2550
9. (916) 210-6276 / (800) 952-5225 Toll Free - CA only
10. http://www.oag.ca.gov/

1. Italy: Italian Data Protection Authority (Garante per la protezione dei dati personali)

Piazza Venezia, 11 00187 Roma

11. Tel. +39 06 69677 1
12. Email: segreteria.stanzione@gpdp.it
13. Website: http://www.garanteprivacy.it/

2. Spain: Spanish Data Protection Agency (Agencia Española de Protección de Datos (AEPD))

1. C/Jorge Juan, 6 28001 Madrid
2. Tel. +34 91 266 3517
3. Fax +34 91 455 5699
4. Email: internacional@aepd.es
5. Website: https://www.aepd.es/

3. Canada: Office of the Privacy Commissioner of Canada

1. 30, Victoria Street, Gatineau, Quebec, K1A 1H3
2. Tel. +819 994-5444

Website: https://www.priv.gc.ca

4. Austria: Austrian data protection authority (Österreichische Datenschutzbehörde), Barichgasse 40-42, 1030 Vienna

1. Tel. +43 1 52 152-0
2. E-Mail: dsb@dsb.gv.at

5. UK: Information Commissioner’s Office

1. Wycliffe House Water Lane Wilmslow Cheshire SK9 5AFTel. 0303 123 1113
2. Website: https://ico.org.uk/

4. Hungary: National Authority for Data Protection and Freedom of Information (NAIH)

1. Falk Miksa utca 9-11 H-1055 Budapest
2. Tel. +36 1 3911 400
3. Email: privacy@naih.hu
4. Website: http://www.naih.hu/

6. Belgium: Belgian Data Protection Authority (Autorité de la protection des données - Gegevensbeschermingsautoriteit (APD-GBA)

1. Rue de la Presse 35 – Drukpersstraat 35
2. 1000 Bruxelles - Brussel
3. Tel. +32 2 274 48 00
4. Email: contact@apd-gba.be
5. Website:https://www.autoriteprotectiondonnees.be https://www.gegevensbeschermingsautoriteit.be

7. Netherlands: Dutch Data Protection Authority (Autoriteit Persoonsgegevens)

1. Bezuidenhoutseweg 30 P.O. Box 93374
2. 2509 AJ Den Haag/The Hague
3. Tel. +31 70 888 8500
4. Website: https://autoriteitpersoonsgegevens.nl/

5. Singapore: Personal Data Protection Commission Singapore

1. 10 Pasir Panjang Road, #03-01 Mapletree Business City Singapore 117438
2. Tel. +65 6377 3131
3. Website: https://www.pdpc.gov.sg

6. Japan: Personal Information Protection Commission (PPC)

1. Website: https://www.ppc.go.jp

8. Qatar: Qatar - Data Protection Office

1. Email: dataprotection@qfc.qa
2. Website: https://www.qfc.qa/en/operating-with-qfc/data-protection

9. Mexico: National Institute for Transparency, Access to Information and Personal Data Protection (INAI)

1. Tel. 800 835 4324
2. Email: unidad.transparencia@inai.org.mx
3. Website: https://home.inai.org.mx/

7. Brazil:National Data Protection Authority (ANPD — Autoridade Nacional de Proteção de Dados)

1. Esplanada dos Ministérios, Bloco C, 2º andar, CEP 70297-400 - Brasília – DF
2. Email: anpd@anpd.gov.br
3. Website: www.gov.br/anpd

8. UAE: UAE Data Office

Website: https://u.ae/en/about-the-uae/digital-uae/data/data-protection-laws